Accounting and Financial Policies and Procedures

This manual has everything you need to jump start the documentation of your Accounting Procedures and Policies.  Just edit these documents in your word processing program to suit your organization and you are done!  This manual is over 300 pages and  includes 40 policies,  27 job descriptions,   67 agreements, 66 forms and a policy and procedure best practices manual.

Each of our manuals contains hundreds of pages and tools.  For some organizations this manual is just a start of an even larger repository of policies.  For others, they pick and choose only a portion of the policies that are appropriate for their company.  Regardless of how the manual is used, it will save you hundreds of hours of preparation and development time because we have done it for you!  Anyone who has been through the effort of developing procedures knows the value of having a manual that can easily be changed to fit the needs of your organization.  The benefits of this manual include:

-Saves countless hours developing procedures from scratch
-Ability to implement procedures quickly
-Provides documentation for audit or regulatory reasons
-Challenges you to think about areas and policies you might of overlooked in the past
-Helps provide direction and guidance to new and existing employees

Now you can quickly protect and control your business assets with easily editable accounting policies and procedures.

Customization is easy as all content is available as editable MS Word files.

Although the importance of policies and procedures for businesses is increasingly recognized, the complexity of issues involved means that the size and shape of information may vary widely from company to company. This may depend on many factors, including the size of the company, the sensitivity of the business information they own and deal with in their marketplace, and the numbers and types of information and computing systems they use.

When starting out it is a good idea to use a phased approach, starting with a basic policy framework, hitting the major policies that are needed and then subsequently developing a larger number of policies, revising those that are already in place and adding to this through the development of accompanying guidelines and job aids documents which will help support policy. To assist you in the process we bring you though the Peak Strategy Process©. 

Our manual contains the following:

Chapter 1:  Overview
Introduction 
Why Do You Need Policies and Procedures?
Basic Purpose of Policy
Policies Must Be Workable
Who Will Use Your Policies?
Audience Groups
Audience and Policy Content
Policies versus Procedures
How to Start Writing Your Policy Topics
Financial Responsibilities
Accounting Cycle
The Income Statement
Financial Statements
Chart of Accounts
Trial Balance
Pro Forma Statements
Chapter 2: Policies & Procedures
Delegated Authority Policy
Division of Duties
Code of Ethics Policy
Petty Cash Policies and Procedure
Purchase Order Policy and Procedures
Purchasing Card Policies and Procedures
Purchasing Policy and Procedures
Travel Policy
Accounts Payable Policy
Travel Guidelines
Accounting for Assets
Capitalization Policy
Accounting for Expenses
Expense Classification
G/L Code
Accounting for Liabilities
Payments – Unidentified
Accounting for Receipts and Deposits
Accounting for Revenue
General Ledger Accounts for Recording Revenue
Journal Voucher/Entry Procedure
Accounting Process - Debits and Credits
Returned Check Procedure
Accounts Payable Policy
Accounts Payable Procedures
Accounts Receivable Collections Procedure
Collection Calls
Accounts Receivable Credit Procedure
A/R Lost Payment Procedure
Accounts Receivable Policy
Cash Management
Cash Best Management Practices
Check Controls
Financial Analysis
Financial Reporting Policy
Fraud and Embezzlement Policy
Inventory Management and Control
Mechanic’s Lien Procedure
Order and Contract Management
Sample Financial Objectives

Chapter 3: Job Descriptions
Accounts Payable Clerk
Accounts Receivable Clerk
Account Collection Specialist
Accounts Specialists, Patient
Administrative Assistant
Collector
Customer Service Representative
Financial Analyst - Medical
Financial Executive Officer
Financial Management Analyst, Senior
Financial Manager
Financial Officer
Financial Specialist
Financial Specialist, Principal
Financial Specialists, Senior
Financial Supervisor
Financial Support Technicians
Financial Technician
Financial Unit Supervisor
Risk Management Analyst
Risk Management Claims Technician
Vice President of Finance and Administration
Senior Credit Analyst
Deputy Finance Director
Credit Manager
Purchasing Agent
Purchasing Manager

Chapter 4:  Agreements
Purchase Order 1
Purchase Order 2
Acceptance of Orders with Delivery Lots
Account Creation Request Form
Accounts Receivable Collection Control Form
Account Update Request Form
Accounts Receivable Write-Off Authorization
Acknowledged Receipt of Goods
Acknowledgment and Acceptance Order
Aging of Accounts Payable
Aging of Accounts Receivable
Annual Child Care Income Report
Annual Profit & Loss
Annual Lease Value Table
Asset Disposition Form
Assignment of Accounts Receivable (With Non-Recourse)
Assignment of Accounts Receivable (With Recourse)
Assignment of Income
Assignment of Money Due
Assignment of Security Interest
Authorization to Forward Bills
Staff Augmentation Authorization to Exceed Per Diem
Annual Expense Travel Report
Bad Check Notification
Balance Sheet
Business Credit Application
Business Insurance Planning Worksheet
Business Lease Checklist
Business Plan to Eliminate Cash Deficit
Capital Asset Requisition
Capital Equipment Statement 
Cash Disbursement Journal
Cash Receipts Journal
Terms and Conditions
Settlement Charges Guideline
Check Request
Pending Order Release
Commercial Invoice
Commission Statement
Commission Summary
Credit Card Holder’s Inquiry Concerning Billing Error 
Credit Inquiry
Credit Memo 
Credit Report Request Form
Daily Cash Report
Daily Time Sheet
Authorized Dealer Agreement
Demand For Payment
Demand For Payment
Demand Note
Employee Expenditure Authorization
Employee Inventory / Asset Purchase Form
Employee Lease Checklist
Equipment Inventory List
Expense Report
Financial Checklist  
Financial Plan
Cost of Sales
Financial Record Storage Chart
Financing Statement
Operating Cycle Worksheet
Operating Expense Forecast
Order Acceptance Notice
Order Form
Petty Cash Journal Form
Petty Cash Record  

Chapter 5:  Best Practices Guide
Accounts Payable
Accounts Receivable
Cash Handling
Check Practices
Company Assets
Data Integrity
Job Cost
Payroll & HR
Purchasing
Financial Reporting

Chapter 6:  Accounting Forms
Accounts Receivable Collection Control Form
Aging of Accounts Payable
Aging of Accounts Receivable
Annual Profit & Loss
Auto Expense Travel Report
Balance Sheet
Monthly Bank Reconciliation
Bill of Sale
Capital Equipment Statement
Cash Disbursement Journal
Cash Receipts Control Log
Cash Receipts Journal
Project Change Request Form
Change Log Template
Basic Change Request Information
Cost of Goods Sold for Manufacturers
Credit Application
Credit Approval Request Form
Daily Cash Report
Daily Flash Report
Davidson Consultancy-Actual Budget Template
Development Budget Worksheet
Expense Report
Financial Plan
Financial Record Storage Chart
General Journal
General Ledger
Inventory Count Sheet
Vendor Survey Form
Inventory Report
Invoice
Monthly Budget
Monthly Profit & Loss
New Vendor Notification
Non-Disclosure and Non Circumvention Agreement
Operating Cycle Worksheet
Operating Expenses Forecast
Order Acceptance Notice
Order Form
Petty Cash Journal
Petty Cash Voucher
Phone Call Log Form
Profit & Loss Statement
Purchase Order Follow-up
Purchase Requisition
Purchase Requisition
Purchasing Confidentiality Agreement
Purchase Order Log
Receiving and Inspection Report
Receiving Log
Receiving Order
Guide to Record Retention
Request Bank to Wire Funds
Return Authorization
Sales Expense Report
Sales Journal
Sample Internal Control Checklists
SBA Loan Document Checklist
Start-up Costs Worksheet
Straight Line Depreciation Schedule
Travel Arrangements Form
Vendor Evaluation
Weekly Financial Report
Wire Transfer Instructions
Yearly Expense Report
Index

Sample of Some Reviews
My accountant suggested we develop more detailed accounting policies than we had for audit purposes.  The problem is we never seem to have much time to put them together this manual made it easy.  Thanks, Bill Keeler Statin Imaging

You saved me a ton of time!  Karl Cendon, Cendon Enterprises

Better, faster and cheaper than doing it on my own, having some of the forms available was a bonus.  It saved me from reinventing the wheel.  Stacy Thompson, S & S Consulting

I used these policies at my last company and it worked out well.  My new company's Accounting Department was expected to put together a series of procedures and I recommended these - good move on my part.  We spent less than 1/3 of the time we would of spent developing them from scratch.  Paul Beaton, Business Analyst

Don't forget all you receive with this Accounting and Financial Policies and Procedures Manual:
-Over 300 pages of documentation
-40 prewritten policies
-27 job descriptions
-67 technology agreements
-66 forms and tools
-A best practices manual

Please click here for a sample chapter.

The manual is available in download or hardcopy versions.  Both versions are easily customizable in your word processing program.  The hard copy comes with a binder and a CD ROM. Why wait, we offer a 30 day no questions asked return policy.  If you are not satisfied for any reason, just return the manual to us within 30 days from the date of the purchase and we will provide you with a full refund.