| The main part of the focus of a needs anaylisis is to give management of a company the full picture of what there network, computers, servers, printers, need done. So when i would be doing this analysis i will go through and ask staff members what problems they have and such.
Things like this computer is 4 years old and crashes 5 times a day is somthing that can be meausred by putting in a new computer, a computer that old when it crahses will probably take 5-10minutes to come back up and starting using plus whatever time is needed to redo what ever work was being done. So the mesaure of benifit there can be huge it could save the person dogin the work over 4 hours a week, giving them time to get other work done.
Then there might be a printer that is a couple of years old and takes a minute to warm up and prints at 10 pages a minute and gets a paper jam every hour or so. Replacing that that could save up to an hour of time waiting for printouts, give better quality printouts, and more so print up to 2 or 3 times faster.
Everything that is done in a needs analysis can have a very measurable effect on performance, if implemented. The report is completed as a independent assement of what they have, what problems are occuring, and what could be changed to improve individual pc performance, and overall network and systems performance, plus what processes they are currently working with which could be improved by creating a process for them on the computer.
The whole part of giving prices for each item is included, but as it says in the letter they are under no obligation to purchase all or any part of it, the pricing is there as a guide and if they want to go ahead they can.
To many extents i beleive what can be done with taking part os a needs analysis and implementing them will have a lot bigger impression then what you could get from optimising. You could speed 30 minutes optimising the heck out of a computer and have no performance gain because it still only has 64mb of ram or a PII 200 processor. Where as you could spend $600 and have a new computer on the desk which will look better, and perform upto 2 or 3 times better. |